§ 2-25. Processing of agenda submissions.

(a)

The City Secretary shall post the finalized City Council meeting agenda in a place readily accessible to the general public at all times for at least 72 hours before the scheduled time of the regular/special City Council meeting, except in an emergency or as otherwise provided by section 551.001 et seq., of the Texas Open Meetings Act as it may be amended from time to time.

(b)

Not later than four working days prior to the scheduled meeting date, the City Manager and the Mayor (or their duly authorized designees) shall meet to jointly review the submitted agenda items in accordance with these procedures and organize the agenda. The City Manager shall submit a draft agenda to the Mayor, and the Mayor shall have the final authority to determine the priority order in which items shall be placed on the final agenda.

(c)

All agenda items submitted by Aldermen in compliance with these procedures and within the time periods stated shall be placed on the final agenda unless the Alderman personally withdraws the item. The Mayor shall have the final authority to accept or reject agenda items submitted for consideration by persons other than Aldermen and shall notify the City Secretary and the City Manager of his decision. Among other reasonable considerations, in rejecting a submission, the Mayor may consider:

(1)

Whether the item can be addressed and resolved by City staff within its existing authority;

(2)

Whether the total number or agenda items submitted exceeds the ability of the City Council to properly address them in the timeframe normally allocated to City Council meetings (approximately two to 2½ hours);

(3)

The degree to which the item is related to the legitimate interests of the citizens and the business of the City Council;

(4)

Whether the submission can be grouped together with like submissions; and

(5)

The extent to which the submission complies with these procedures.

(d)

Upon notification of the rejection or nonplacement of any item submitted to the City Secretary for placement on the agenda, the City Secretary shall notify the person submitting the item of its rejection or nonplacement on the agenda.

(e)

Any person submitting an item which is rejected or not placed may resubmit the item for the next City Council meeting's agenda.

(f)

The City Secretary shall maintain and provide each Alderman with an updated list of items submitted, but either rejected or not placed on the agenda. This list shall be provided to each Alderman via the Alderman's preparation binder.

(g)

Any Alderman objecting to the rejection or nonplacement of a submitted item may sponsor the submission of the item for the next City Council meeting's agenda.

(Ord. No. 300-01-01, § 3, 11-20-2001; Ord. No. 300-07-12, § I(2), 9-24-2012)