§ 2-113. Organization; meetings.

(a)

Officers. Annually, in the first quarter of the calendar year, the Water System Advisory Committee shall elect a Vice-Chair, and any other officers which the Committee deems appropriate. Officers shall be elected by vote of the majority of the Committee members. Officers shall be elected for one-year terms. No officer shall serve in the same position for more than two consecutive terms at a time.

(b)

Meetings.

(1)

The Committee shall meet at times as established by a majority of the Committee but at least once a quarter. Should the workload diminish sufficiently, as determined by the Committee, the Committee may reduce its meeting schedule to no less than twice a year.

(2)

All meetings shall be in compliance with the provisions of the Texas Open Meetings Act.

(c)

Conduct of business.

(1)

Unless the Committee adopts other written rules to govern its proceedings, the Committee shall conduct business according to Robert's Rules of Order, which the Committee may modify in writing as it deems appropriate.

(2)

A quorum of three members shall be necessary to transact business, adopt motions, or conduct voting. Actions may be decided by a majority of the members present.

(d)

Records. A record shall be kept of all meetings of the Committee, including the vote of each member on each action. The records shall be filed with the City Secretary's office and shall be made available for public inspection at reasonable times.

(e)

Conflict of interest.

(1)

Any member who has a conflict of interest regarding a policy, decision, or determination before the Committee or one of its committees or work groups on which the member serves shall, as soon as possible after the conflict of interest becomes apparent, disclose the nature of the conflict to each of the other members voting on the matter. Disclosures shall be recorded. Disclosure of a conflict of interest shall not disqualify a member from participating in any discussion, debate, or vote on the matter unless:

a.

A majority of the remaining members voting on the matter determines that, for reasons of propriety, the member should not participate or vote on the matter; or

b.

The member voluntarily disqualifies himself.

(2)

For purposes of this division, a conflict of interest means that the member, member's spouse, or member's minor child has an adverse or financial interest in the outcome of any policy, decision, or determination before the Committee or one of its committees or work groups on which the member serves.

(Ord. No. 200-05-07, § II(II), 12-18-2007; Ord. No. 300-07-12, § I(2), 9-24-2012)